CAN I SELL FOOD AND/OR BEVERAGES AT THE EVENT?
Food/beverage vendors can set up at El Paso Horrorfest as long as your product is sold in a sealed container. That could include a ziploc bag. This would be considered to be sold as “off-site consumption” and will not incur any additional fees from the venue.
You will need to ensure you are not selling the same items as the venue concessions, which shouldn’t be a problem for most of the food/beverage vendors.
WHEN IS EXHIBITOR LOAD-IN?
Please check in at Exhibitor Registration before unloading. Exhibitor Registration is located in the Mount Franklin Lobby of the El Paso Convention Center. Exhibitor load-in is Friday from 10:00AM until 4:00PM. Exhibitor Booth setup must be complete by Friday at 4:00PM for the Fire Marshall walk through. If you cannot be setup by that time please email firstname.lastname@example.org ALL BOXES AND CONTAINERS MUST BE CLEARED FROM THE EHXIBIT FLOOR BY FRIDAY BY 4:00PM. Waiting area and parking for load-In is located in the rear parking lot of the El Paso Convention Center.
WHAT ARE THE HOURS OF OPERATION FOR EL PASO HORRORFEST?
El Paso Comic Con is open to attendees during the following hours:
Saturday: 10:00AM – 7:00PM
Sunday: 10:00AM – 5:00PM
CAN I PURCHASE ADDITIONAL EXHIBITOR WRISTBANDS?
You will receive two vendor wristbands for each booth space purchased. You may also purchase two (2) additional wristbands during setup (to be used only by those working with you at your booth). These are limited to two additional per show, per vendor. Vendor wristbands must be worn at all times by any person working a booth. Wristbands may not be sold, loaned, or otherwise transferred to persons who are not working for you. Additional vendor wristbands will be sold at the check-in area of the Mount Franklin Lobby during load-in/set-up.
WHERE DO I PICK UP MY VENDOR PACKET?
You may pick up your vendor packet at Exhibitor Registration located inside the Mount Franklin Lobby of the El Paso Convention Center. This area will be staffed and operational during load-in on Friday 10:00AM – 4:00PM. Exhibitors and personnel wishing to enter the Exhibit Hall must wear an exhibitor wristband at all times during event days. Vendor access to the exhibit hall begins at 9:00AM each event day.
WHAT IF I NEED ADDITIONAL TABLES/CHAIRS?
Booths include one (1) six foot table and two (2) chairs. You can supplement those with your own tables/shelves/chairs. If you need to rent additional tables/chairs for your booth you can request and pay for them in advance. Go to Exhibitor Services, download and complete the appropriate form, and submit it to the venue as per directions on the form.
DOES THE VENUE HAVE WI-FI ACCESS?
Access to the Internet/Wi-Fi must be coordinated with the El Paso Convention Center. Go to Exhibitor Services, download and complete the appropriate form, and submit it to the venue as per directions on the form.
WHAT IF I NEED ELECTRICAL ACCESS AT MY BOOTH?
If you require electricity for your booth, go to Exhibitor Services, download and complete the appropriate form, and submit it to the venue as per directions on the form.
CAN I PARK IN THE CONVENTION CENTER BACK LOT?
There is parking available in the lot behind the convention center. Parking in this lot requires a parking pass. Back lot parking is very limited. If you want a back lot parking pass, go to Exhibitor Services, download and complete the appropriate form, and submit it to the venue as per directions on the form.
WHAT IS THE LEGAL COMPLIANCE POLICY?
Exhibitors must comply with all local, state, and federal laws. Exhibitors will not hold management liable for any breaches, losses, or damage to themselves or their property. All exhibitors agree to hold blameless Event management and all Event staff members and workers against any loss, damage, theft, expenses, claims, or actions arising from any personal or property damage, loss, or theft due to said exhibitors’ participation in Event. State tax is the responsibility of the artist/vendor to collect according to state laws.
WHAT IS THE POLICY ON ADULT MATERIAL?
All adult materials must be either behind the table or, if displayed on a table or display rack, bagged or covered so that minors may not open it. Any adult material containing nudity must be covered in accordance with local and state laws. Artists/Exhibitors agree not to sell any adult materials to minors. Violating this rule is cause for immediate dismissal from the show with no refund and being banned from any future events hosted by the Event management.
WHAT IF I NEED TO CANCEL MY BOOTH PURCHASE?
Should you (the exhibitor) find that you are not able to attend the Event and have already paid for your space the policy is as follows: If the cancellation is 30 days or more before the event a full refund will be given minus a $20 processing charge. No refunds will be made with 29 days or less to event under any circumstances.