For assistance outside of the scope of this document please contact troy@fatmanevents.com.
EXHIBIT FLOOR HOURS
- Saturday 10am-7pm
- Sunday 10am -5pm
VENDOR CHECK IN & REGISTRATION HOURS
Please check in at Vendor Registration to receive your wristbands and badges. You will need the QR code you received when you purchased your booth. That QR code will be scanned to verify your booth purchase. Vendor Registration is located inside the Mount Franklin Lobby of the El Paso Convention Center. This area will be staffed and operational during the following times:
- Friday 10am-4pm
- Saturday 9am-7pm
- Sunday 9am-5pm
Vendors must wear an exhibitor wristband during Load-in, Show Days, and Load-Out. Access to the exhibit floor begins at 9:00 AM during show days. Only Vendors wearing a Vendor Wristband or individuals who made prior arrangements for meetings may enter the venue prior to show hours. Please stop by Vendor Registration to make the proper arrangements if you have not already done so.
ADDITIONAL VENDOR BADGES
Vendors may purchase up to two (2) additional Vendor Badges during load-in. Additional Vendor Badges are $50.00 cash only.
LOAD IN & OUT
- Load In: Friday, 10:00 AM – 4:00 PM
- Load Out: Sunday 5:00 PM – 10:00 PM
Please take note of your booth number and ensure you set up in the correct location.
BACKLOT PARKING, INTERNET/WIFI, ELECTRICAL, DRAYAGE, ADDITIONAL TABLES/CHAIRS
The forms to request any Exhibitor Services are located at https://elpasohorrorfest.com/exhibitor-services/. Complete the correct form and submit it to the venue as per directions on the form. It is best to get these forms in before the event to prevent long wait times during load-in. Submitting these forms before the event will also get you the advanced rate.
The Backlot Parking passes are very limited and first come / first serve. Backlot parking passes are not required for load-in, but your vehicle must be out of the Backlot when load-in is complete if you do not have a Backlot Parking Pass. Map to the Backlot is below.
INSPECTION DEADLINE
Vendor Booth setup must be complete by Friday at 4:00PM for the Fire Marshal Walk Through. All
emergency exits, hallways, and aisles leading from the building are to be kept clear and unobstructed. Vehicles in fire lanes or blocking exits, etc. will be removed at owner’s expense. Only 6 vehicles will be allowed inside the venue at any given time. Please unload your wares and remove the vehicle before starting booth setup so we can accommodate as many Vendors as possible.
Crates, wooden boxes, packing material, etc. may not be stored in Exhibit Hall, meeting rooms, exit areas,
dock wells, or on the dock apron. Under no circumstances will crate or equipment storage be
permitted to obstruct emergency exits from any area of the building. Crate storage is considered a
potentially hazardous situation and service contractors should submit all crate storage plans to venue
management for approval.
Any Vendor booth not occupied by Friday at 4:00PM will be presumed abandoned unless prior
arrangements have been made. If you need additional time to set up, please notify us by email at
troy@fatmanevents.com. Please do not break down booths prior to Sunday at 5:00PM. Do not leave garbage, i.e. empty boxes, cut zip ties, etc., in your booth area after load-out. Excessive garbage left in your booth area will result in being banned from future Fatman Events conventions.
ALL BOXES NEED TO BE OFF THE FLOOR FRIDAY by 4 PM
BOOTLEG POLICY
The buying and selling of counterfeit / knock-off / unlicensed materials is not tolerated at El Paso Horrorfest. Bootlegs have no place in the show. Violation of this rule will result in one and only one warning. A second violation and you’ll be removed from the show.
DEMONSTRATION AREAS
Demonstration areas must be confined within the exhibit space so as not to interfere with any traffic in the aisles. Vendors must contract sufficient space to be able to comply with this rule. When large crowds gather to watch a demonstration and interfere with the flow of traffic down the aisles or create excessive crowds at neighboring booths, it is an infringement on the rights of other vendors. Aisles may not be obstructed at any time.
No signs or decorative materials may protrude into the aisles or encroach upon neighboring booths. No
obstruction may be placed in any aisle, passageway, lobby, or exit leading to any fire extinguishing
appliances.
GOOD TASTE AND RIGHTS OF OTHERS
Good Taste and the Rights of Others – Show Management may require any Vendor to make changes in their exhibit if, in Show Management’s opinion, the exhibit does not conform to prevailing standards.
GRAPHICS ON NEIGHBOR’S SIDE
The backside of walls – the common border facing a neighboring booth – must be finished, neutral/clear of copy, logos, or other graphics, so as not to be an eyesore to neighboring exhibitors
SOUND LEVELS
Sound level of presentation should be kept within the confines of the booth area and must not interfere with neighboring exhibits. Show management will exercise their right to provide and maintain a fair exhibiting environment to all customers. Excessive sound can be offensive and distracting. Each Vendor is entitled to an atmosphere that is conducive to conducting business, without excess noise from other Vendors. Any audio equipment (i.e., sound system, audio from a video wall, microphones) whether in the booth or as part of a display, may not exceed a sound level of eighty-five (85) decibels. Show Management will be sensitive and responsive to complaints registered by spectators, neighboring Vendors, or other personnel, and will have appointees to respond to all complaints.
No playing of music at your booth without an ASCAP/BMI license.
ADDITIONAL VENUE RULES
- Helium balloons may not be given away inside the facility or on EPCPAC property
- “Glitter” is not permitted in the EPCPAC without written consent of MANAGER
- Animals and pets are not permitted in the building, Service Animals are permitted
- EPCPAC permanent graphics, signs, or displays may not be visibly blocked in any manner
- Temporary signs or decorations are not to be attached to permanent building graphics
- Consumables that are to be given to attendees free of charge must be arranged for in advance with the in-house concessionaire
- Smoking is not permitted inside the EPCPAC
- Loading or unloading is permitted only through the loading dock, no loading or unloading is permitted through the front of the building NO EXCEPTIONS
- Use or possession of illegal or controlled substances and/or firearms of any kind is prohibited
- No speeding or reckless use of vehicles or equipment will be permitted
- No re-fueling activity of any kind is permitted inside EPCPAC, re-fueling must be accomplished a minimum of fifty (50) feet beyond the exterior of the building
- Exit doors may not be blocked with freight, equipment, display materials, etc.
- Motorized vehicles, forklifts, and gas or electric carts may only be used on EPCPAC property with written permission
- Clear access must be maintained to all food and beverage areas
- Do not use chairs, tables, or any other equipment as ladders or in any other manner that the equipment is not intended to be used as
- Do not move and/or relocate facility equipment or furniture, all usage of facility equipment needs to be approved by the Venue Manager
For all other questions, please contact: troy@fatmanevents.com
